Groups allow Accelerator Admins to granularly manage Asset Permissions for their Accelerator Users.
As a reminder, Assets are any permission-based object where activity can be tracked and audited. Folders, templates, campaigns, and shared content are considered Assets. Each one of those items can have different permissions applied to them, which allows administrators to control which groups of users should have different levels of access.
For further detail on assigning Permissions: Managing Assets
To add a Group, simple click Add Group from the Groups page. Clicking the Name of a Group from the Groups page will open the Group Details page, which displays the group creation and change timestamps. From this page, you can edit the group name or completely remove the group by selecting the Edit or Delete option from the Actions drop-down list.
To add or remove a Group's Permissions, edit Asset Permissions individually or at the folder level.
Asset Permission Levels for Groups
|Users within the Group CAN...
|View the asset
|Edit or move the asset
|Remove the asset from Accelerator
Working with Groups
The Everyone Group is automatically created and applied to all Accelerator Users. Users cannot be removed from the Everyone Group.
A User's access is primarily limited by their defined Roles, and secondarily limited by the highest level granted Permissions for the Groups they are in.
User A is in the Everyone Group
User B is in the Everyone Group and a Designers Group you have created
In Content, you have your Templates in a folder with the following permissions defined and applied to all children:
- Everyone: Read
- Designers: Read, Update, Execute
User A has Read-only access to the folder and its contents
User B has Read, Update, Execute permissions to the folder and its contents
- Since Users cannot be removed from the Everyone Group, use this Group as a Read-Only Group and add expanded permissions with additional Groups
- Use Groups to limit Users in certain teams to specific projects
- Limit Execute (campaign sending) permissions to decision-makers only by placing their User profiles in a Group, and removing Execute permissions from other Groups who have access to Templates and Campaigns